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Nebius organizes various events both virtually and on-site to share expertise, information and knowledge. This Privacy Notice is intended for you as a participant in these events and provides important information about your personal data processing in relation to your attendance at these events. This Privacy Notice supplements our Privacy Policy.

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1. Nebius as data controller

Your personal data is collected and processed by Nebius Group N.V. and its relevant subsidiaries listed in Section 14 of the Privacy Policy, acting as Data Controllers. For any question or information on this policy and/or on how we process your personal data, please reach out to: privacy@nebius.com.

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2. Which personal data we collect and why?

All personal data collected for our events is processed for the following purposes:
  • registering the participants for this event;
  • organizing and managing a specific event;
  • performing the necessary communications with the participants who have registered for this event (e.g., to send reminders about the upcoming event, to share presentations and/or recordings after the event, to collect feedback after the event, etc.);
  • posting event photos and videos on our official website or social media after the event;
  • sending information about Nebius products and events (with your consent).
For these purposes, we collect the following:
  • Identification data – such as your first name, and surname/last name;
  • Contact data – such as your email address, and phone number;
  • Location data – such as the country, region or city you are based in;
  • Professional information – such as your company name, whether you have a startup, what areas you currently work on, and role or job title;
  • Social media and online profile data – such as your LinkedIn profile, X (Twitter) handle, and GitHub username;
  • Event interests and content data – such as what you’re currently building or developing, whether you are interested in presenting at a future session, and how a particular event is relevant to you;
  • Marketing and referral data – such as how you heard about this event;
  • Dietary and accessibility information – such as your dietary requirements, and accessibility needs;
  • Event registration details – such as the registration and attendance status and participation information;
  • Delivery information – such as postal address, recipient name and phone number, where needed to send gifts, merchandise or other promotional items;
  • Other information provided by you when registering for the event.
Unless stated otherwise, the legal basis for processing is the performance of the contract with you (i.e., your event registration) or our legitimate interest in organizing and managing the event. We may ask you about possible food allergies or special dietary requirements solely for the purposes of catering during the events. Please consider that the provision of this data is completely optional. If the data collected on food allergies or special dietary requirements is considered as medical data or indirectly reveal religious beliefs, the explicit consent you give constitutes the necessary legal basis for processing of this data. In all other cases, we process this data on the basis of your consent as the purpose of processing is to make your participation in our events as comfortable as possible. In addition to what is necessary for ensuring the possibility of registering for this event (mandatory fields are normally marked with an asterisk (*)), we often include a few optional questions for you to allow us to better understand the interests and needs of the attendees. Please consider that the answer to these questions is fully voluntary and based on your consent. When registering for an event, you may agree to receive information about Nebius products and events. This is carried out based on your consent and you can unsubscribe at any time by just clicking the link at the bottom of marketing emails or contacting Nebius via the contact details described below. During the event, there may be photo and video materials taken to publish some of the material on the Nebius website and our social network profiles to create added awareness and promote our services, events and our brand. This processing is carried out based on our legitimate business interests. Please consider that if you are NOT comfortable being photographed/filmed, you can object to such data processing by emailing privacy@nebius.com and we will put our best efforts into following your choice. Alternatively, you can also object by directly informing the photographer in the room. Please note that if photos or videos have already been published before your objection, we will take reasonable steps to remove them. Nebius will retain these images and video materials until you object to the processing or until they are no longer needed for the above-mentioned purposes.

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3. Retention of your personal data

We retain your personal data only for as long as it is necessary. This translates into the following:
  • we retain your personal data for as long as a business relationship with you exists;
  • we retain your personal data for as long as needed in order to comply with legal requirements or contractual obligations to which we are subject or to protect our legal position.
As soon as the personal data that we collect is no longer required we will securely destroy, delete or anonymize it.

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4. With whom we share your personal data

We share your personal data with our event partners (such as co-organizers, sponsors, or venue providers) for the purpose of organizing and managing this event. A list of event partners will be available on the event registration page. We also use service providers (such as event management platforms, email and communication tools, and cloud hosting providers) who process your data on our behalf and under our instructions. Nebius and partners are committed to managing your data carefully and in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection and privacy laws. Where necessary, we may transfer and/or otherwise disclose your personal data to public authorities and governmental bodies.

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5. Your rights

Please consider that you may exercise the following rights, where applicable:
  • you may access your data and be informed about the processing;
  • you may request rectification of your personal data when it is incorrect or incomplete;
  • when circumstances allow this, you may request the erasure of your personal data;
  • when circumstances allow this, you may request restriction of the processing of your personal data;
  • you may object to data processing;
  • you may withdraw your consent;
  • when applicable, you may exercise the right to data portability.
If you have concerns about how we handle your data, we encourage you to reach out to us first using the contact details below. However, you may also lodge a complaint with the Data Protection Authority in the Netherlands, the ICO or other competent data protection supervisory authority in the country where you live, work, or where the issue took place. For any further questions about the way we process your personal data or your rights as a data subject, please feel free to contact us via these contacts: Nebius B.V., Burgerweeshuispad 101, 1076ER Amsterdam, The Netherlands (Attn: Privacy Office), or via email at privacy@nebius.com.
Web address: https://docs.nebius.com/legal/event-privacy-notice Publication date: September 23, 2026 Effective date: September 23, 2026